Travel Grants for Students

Sponsored by IEEE Computational Intelligence Society and DSAA, DSAA’2020 will offer travel awards to student authors of accepted DSAA’2020 papers. To apply, please send an e-mail to dsaa2020travelawards@gmail.com with the following information:

• Your affiliation and expected graduation date.
• Your CV or your personal webpage.
• The title and ID of your accepted DSAA’2020 paper.
• Why you want to attend DSAA’2020.
• Why you need the travel grant to attend.
• The letter of support from your supervisor and Head of Department about this travel award application.

The deadline for this application is 15 August 2020.  You will be notified by 23 August 2020. If you have any questions, please contact dsaa2020travelawards@gmail.com.

IEEE Travel Grants for Students

IEEE CIS is offering travel grants for students and researchers from developing countries (see “https://www.ieee.org/membership/join/emember-countries.html”).
The requirements for students are:

• Membership of IEEE (join IEEE here)
• Membership of IEEE Computational Intelligence Society (join IEEE CIS here). Note that IEEE CIS is listed as an optional society membership under IEEE).
• Be the author or co-author of an accepted paper in the conference, actually attend the conference and present the paper.
• A “Proof of University Attendance” on university letterhead certifying that the student carries at least 50% of a normal full-time academic program as a registered undergraduate or graduate student in a regular course of study.
• A “Recommendation Letter” from the student’s supervising professor on university letterhead that the student is the major contributor to the paper and approximately what was the student’s contribution in percent to the paper. Please include for each paper, the ID number as given by the conference organizers. In the event that the student is the sole author of the paper, no letter is needed.
• A hand-signed scanned form (in PDF) for US government purposes:
  • If you are a USA resident, please fill out a W9 form (https://www.ieee.org/content/dam/ieee-org/ieee/web/org/about/IEEE_Substitute_W-9_Form_US_Persons.pdf).
  • If you are not a USA resident, please fill a W8 form (https://docs.google.com/viewer?url=http%3A%2F%2Fsites.ieee.org%2Fphoenix%2Ffiles%2F2013%2F10%2FTA_W8_Form_12-10-2007.doc).

IEEE Travel Grants for Early-career Researchers from Developing Countries

IEEE CIS provides travel grants for early-career professionals. The requirements for professionals from developing countries to apply are:

• Be a higher-grade member of IEEE and IEEE Computational Intelligence Society (join IEEE CIS here)
• Be the author or co-author of an accepted paper in the DSAA’2020 conference, actually attend the conference and present the paper.
• A “Contribution Letter” confirming that you have contributed to at least 50% of the research presented.
• A “Funding Justification Letter” attesting by an honor-bound signature that the conference registration fee would pose an economic hardship on the applicant, such that they would be unable to attend the conference without the support of the travel grant.
• A hand-signed scanned form (in PDF) for US government purposes:
  • If you are a USA resident, please fill out a W9 form (https://www.ieee.org/content/dam/ieee-org/ieee/web/org/about/IEEE_Substitute_W-9_Form_US_Persons.pdf).
  • If you are not a USA resident, please fill a W8 form (https://docs.google.com/viewer?url=http%3A%2F%2Fsites.ieee.org%2Fphoenix%2Ffiles%2F2013%2F10%2FTA_W8_Form_12-10-2007.doc).

Instructions for Applying for IEEE Travel Grants

• Browse to the IEEE CIS Travel Grant Application Link.
• Follow the instructions and fill all the data in the form. Note that, after acceptance, each nominee will be asked to provide a proof of student status and recommendation letter (for students), or a funding justification letter and a letter confirming the percentage of involvement (for young professionals). We will request these documents in a second step. They cannot be uploaded in this form.
• Finally press “Submit” to complete your application!

Important Notes

• Applicants must be IEEE CIS members in order to be able to process your application to IEEE CIS travel awards. IEEE/IEEE CIS Membership will be confirmed automatically through the IEEE Member database.
• For DSAA travel awards, you do not need to be an IEEE member.
• Only one author per paper at DSAA’2020 will be awarded a travel grant and an applicant can receive only one grant per year.
• Student applicants will be required to present proof of university attendance documentation at the conference.
• Students who receive DSAA travel grants will be expected to volunteer to assist the DSAA conference management team. Duties may include assisting with registration, ticket acceptance, audio-visual requirements, and other conference matters. It is not expected that this volunteering will interfere with any student’s opportunity to attend most of the technical sessions, nor with presenting their own paper at the meeting.

The deadline for the DSAA’2020 travel grant application is 15 August 2020. If you have any questions, please contact dsaa2020travelawards@gmail.com.